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Managing Project Budgets

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Managing Project Budgets

Budgeting offers a modular approach to financial management. We offer many tools for various use cases, and you can choose which ones you would like to use. The way you configure your budgets will move your financial management towards a more or less restrictive structure.

Editing Budgets

  1. Navigate to Projects > All Projects.
  2. Click the project you would like to edit the budget for.
  3. Select the Financials tab.
  4. Select Budgets.
  5. Click the name of the budget you want to edit.
  6. Click Edit Budget.

Additional Configuration Options

These options affect how budgets work, but are not configured through the budget wizard. These are configured in the system settings.

Enforce Budgets (Somewhat Restrictive)

You can optionally enforce the use of project budgets, requiring all projects to be associated with a budget. While this requires a few extra steps during project creation, it ensures there will be no unplanned spend within your organization. For more information, see Financial Settings.

Enforce Funding Sources (Highly Restrictive)

You can optionally enforce the use of funding sources, requiring all budgets to be associated with a funding source. Enforcing funding sources can be useful if you don't want to use allocations, but still want to use funding sources or attribute spend to a specific bucket of money. For more information, see Financial Settings.

Allocation Mode (Highly Restrictive)

When using funding sources with budgets, you have the option of enabling allocations mode. When allocations are enabled, your entire organization must use funding sources to allocate funds to OUs and projects. Allocations offer a high level of restriction and control over your funds.

When allocations mode is on:

  • All budgets must be associated with at least one funding source.
  • Funding sources must be placed at the top of the organization.
  • Funds must be allocated from funding sources to budgets.

When allocations mode is off:

  • Associating a budget with a funding source is optional. You can attribute funds to budgets instead of drawing funds from funding sources.
  • Funding sources can be placed at any level of the organization.

For more information, see Allocations Mode.